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Exported Mar 17, 2025 at 3:11 PM

2020 AC Planning

Confex Archived

✔ Program staff finalize sessions and abstract determinations Becky L. Dhara S. Megan T. Melissa J. Meredith L. Feb 19, 2020 – Mar 11, 2020
✔ Room types for oral presentations (breakouts, quick, lightning) provided to Beverly for Confex programming and transfer of any session to another committee. Becky L. Dhara S. Melissa J. Meredith L. Monica S. Feb 19, 2020
✔ Last day for sub-committee abstract review and program planning conference calls Becky L. Dhara S. Megan T. Meredith L. Monica S. Feb 19, 2020
✔ Identify and resolve any speaker/moderator conflicts (updates in Confex will be made by Beverly). Becky L. Beverly C. Dhara S. Megan T. Meredith L. Monica S. Mar 12, 2020 – Mar 17, 2020
✔ Program staff confirm all sessions and abstract determinations in database for speaker invitations, including moderators, poster finalists and session titles. ANY CHANGES AFTER THIS DATE DO NOT ENTER IN CONFEX. Becky L. Beverly C. Dhara S. Megan T. Meredith L. Monica S. Mar 11, 2020
✔ Program sub-committee conference calls begin Becky L. Dhara S. Megan T. Meredith L. Monica S. Feb 06, 2020
✔ Abstract review by external reviewers (HARD DEADLINE IN CONFEX) Becky L. Dhara S. Megan T. Meredith L. Monica S. Feb 05, 2020
✔ Assign reviewers to topics (STEP 2) and send review communications Becky L. Dhara S. Megan T. Meredith L. Monica S. Jan 21, 2020
✔ Internal transfer and reassignment of abstracts completed between committees (STEP 1) Becky L. Dhara S. Megan T. Meredith L. Monica S. Jan 17, 2020
✔ Program staff to conduct an internal review of submitted abstracts Becky L. Dhara S. Megan T. Meredith L. Monica S. Jan 14, 2020 – Jan 16, 2020
✔ Deadline for Submission of Abstracts (hard deadline in CONFEX) Becky L. Dhara S. Megan T. Meredith L. Monica S. Jan 10, 2020
✔ Internal review of incomplete abstracts Beverly C. Jan 13, 2020
✔ Program team meetings to review CONFEX abstract review and session building. Becky L. Beverly C. Dhara S. Megan T. Meredith L. Monica S. Dec 31, 2019
✔ Staff abstract submissions testing completed in CONFEX (no test submissions after this date). Becky L. Dhara S. Megan T. Meredith L. Monica S. Oct 10, 2019
✔ Staff abstract submission testing and provide feedback on an ongoing basis. Becky L. Dhara S. Megan T. Meredith L. Monica S. Oct 01, 2019 – Oct 10, 2019
✔ OPEN CALL FOR ABSTRACTS Beverly C. Kevin G. Stephen C. Nov 01, 2019
✔ Deadline for submission of topics in CONFEX (HARD DEADLINE) Becky L. Dhara S. Megan T. Meredith L. Monica S. Sep 20, 2019
✔ Program staff working with committees to develop topics for abstract process. Becky L. Dhara S. Megan T. Meredith L. Monica S. Sep 20, 2019
✔ Identify in detail any new CONFEX report needs and submit to Beverly Amanda M. Becky L. Beverly C. Dhara S. Jessica A. Megan T. Meredith L. Monica S. Sep 20, 2019
✔ Enter breakout session allocations in CONFEX based on evaluation data, room counts, space limitation and topics/needs of sub-committees. Beverly C. Nov 15, 2019

Archived to-dos

❏ Finalize non-abstract roundtable sessions (Emily, Mentor Breakfast, Fellow Lunch, invited sessions, etc.) Amanda M. Jeremy A. Jessica A. Mar 06, 2020
❏ Speaker letters of invitation and declined abstracts sent Beverly C. Kevin G. Mar 27, 2020
❏ Open late-breaker abstract process Beverly C. Kevin G. Stephen C. Apr 03, 2020
❏ Deadline for submission of late breaker abstracts. Beverly C. Apr 17, 2020
❏ Late-breaker agenda finalized. Beverly C. May 01, 2020
❏ Late-breaker invitation (and decline) letters sent. Beverly C. Kevin G. Stephen C. May 06, 2020
❏ Speaker response to invitation Beverly C. Shelia S. May 13, 2020
❏ Advanced deadline for presentation upload in Confex. Jun 12, 2020