Confex
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Deadline to identify abstract finalists for Presidential Priorities session and coordinate with program leads
Beverly C.
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Advanced deadline for presentation upload in eP
Beverly C.
Jeremy A.
Kevin G.
Shundra C.
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Program staff confirm all sessions and abstract determinations in database (including moderators, session titles, and poster award finalists) Any changes after this date sent to Beverly to update Confex.
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
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Program staff finalize sessions and abstract determinations
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
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Late Breaker invitation and decline letters sent
Beverly C.
Kevin G.
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Late Breaker Agenda Finalized
Beverly C.
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Deadline for speakers/moderators to respond to invitation
Beverly C.
Kevin G.
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Deadline for submission of late breaker abstracts
Beverly C.
Jeremy A.
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Open Late-Breaker Abstract Process
Beverly C.
Jeremy A.
Kevin G.
Robert C.
Shundra C.
Stephen C.
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Speaker invitation and decline letters sent
Beverly C.
Kevin G.
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Identify and resolve speaker/moderator conflicts
Becky L.
Beverly C.
Dhara S.
Jordan P.
Megan T.
Meredith L.
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Room types for oral presentations (breakout, quick, lightning) submitted and transfer of any sessions to another committee.
Becky L.
Beverly C.
Dhara S.
Jordan P.
Megan T.
Meredith L.
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Deadline for committee abstract review and program planning conference calls
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Program committee conference calls
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Deadline for abstract review by external reviewers (hard deadline)
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Presidential Priorities Award nominees sent to review committee and program leads
Beverly C.
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Reviewers assigned to topics and send review communications (step 2)
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Internal transfer and reassignment of abstracts completed between committees (step 1)
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Program staff conduct an internal review of submitted abstracts
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Internal review of incomplete abstracts
Beverly C.
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Deadline for Submission of Abstracts (hard deadline)
Beverly C.
Jeremy A.
Kevin G.
Shundra C.
Stephen C.
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Program team meeting(s) to review Confex abstract review and session building if needed (To be determined by program)
Becky L.
Beverly C.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Open Call for Abstracts (coordination with CSTE site and comms)
Beverly C.
Jeremy A.
Kevin G.
Robert C.
Shundra C.
Stephen C.
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Enter breakout session allocations in Confex based on evaluation data, room counts, space limitation, and topics/needs of committees
Beverly C.
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Program staff abstract submission testing completed in Confex (no test submissions after this date; screen grabs are required for requests and hard deadline to allow for any Confex programming)
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Program staff abstract submission testing and provide feedback on an ongoing basis
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Any new Confex report needs identified in detail by program staff and submitted
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Deadline for Submission of Topics in Confex (hard deadline)
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Program staff working with committees to develop topics for abstract process
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.
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Committee and staff assignments finalized for Confex planning and programming
Becky L.
Dhara S.
Jordan P.
Megan T.
Meredith L.
Monica S.