Jun 01, 2017 - Jul 19, 2018 Apply for CE credits for 2019 AC All day All day until Jun 01, 2017 Initial 2018 AC Website All day All day until Jul 14, 2017 Staff committee assignments finalized for Confex programming (include any changes in Committee names) All day All day until Aug 01, 2017 Update EB elections process with 2018 dates All day All day until Aug 01, 2017 New or modified Confex report needs identified in detail by program/workforce staff and submitted to Beverly All day All day until Aug 25, 2017 Site Visits for 2020 AC All day All day until Sep 01, 2017 Identify and develop workshops (Senior Management will identify space and funding; Program/Workforce staff will execute development) All day All day until Sep 29, 2017 Program Staff work with committees to develop topics for abstract process All day All day until Sep 21, 2017 Deadline for submission of topics in Confex All day All day until Sep 22, 2017 Sponsored travel planning (database needs, letters, emails, etc.) All day All day until Dec 01, 2017 Staff abstract submission testing, provide feedback on an ongoing basis All day All day until Oct 10, 2017 Obtain Planning Committee CE Form All day All day until Oct 31, 2017 Announce Sponsor/Exhibitor Opportunities All day All day until Nov 01, 2017 Open Call for Abstracts 4:00pm - 4:30pm UTC From 4:00pm until Nov 01 at 4:30pm UTC App vendor review & selection All day All day until Dec 08, 2017 Program team meetings to review Confex abstract review and session building All day All day until Dec 15, 2017 Deadline for staff to submit arrival/departure dates for rooming list; vacation plans on your own All day All day until Dec 01, 2017 Announce Position Statement process to membership All day All day until Dec 01, 2017 All workshops finalized with main title (NO changes after this date); Subtitles due on January 12 All day All day until Dec 01, 2017 Sponsored travel planning and final requirements identified All day All day until Dec 01, 2017 Any credit card processing requirements set-up and ready for registration opening on February 1; T-shirt types, sizes, prices finalized All day All day until Dec 01, 2017 CDC Travelers for workshops and invited speaking/meetings identified All day All day until Jan 03, 2018 Program staff and Admins begin process of identifying sponsored travelers All day All day until Jan 16, 2018 Deadline for submission of abstracts All day All day until Jan 03, 2018 Deadline for CDC personnel required at workshops from program/workforce staff All day All day until Jan 03, 2018 Internal review of incomplete abstracts All day All day until Jan 04, 2018 Program staff conduct an internal review of submitted abstracts All day All day until Jan 10, 2018 Announce student scholarship opportunities All day All day until Jan 08, 2018 Deadline for internal transfer and reassignment of abstracts completed between committees (step1) All day All day until Jan 10, 2018 Reviewers assigned to topics (step 2) and send review communications All day All day until Jan 12, 2018 Open call for EB nominations All day All day until Jan 11, 2018 All workshop descriptions and subtitles finalized for registration opening All day All day until Jan 12, 2018 Program/Workforce staff confirm all AV, IT and room set-up needs for workshops All day All day until Jan 12, 2018 Planning for lapel pin design and voting All day All day until Feb 02, 2018 Deadline for program/workforce staff to finalize list of sponsored travelers and send to Admins All day All day until Jan 16, 2018 Admins enter final list of sponsored travelers in database All day All day until Jan 25, 2018 Deadline for registration website testing All day All day until Jan 16, 2018 Final t-shirt(s) design for registration process All day All day until Jan 16, 2018 Confirm process for sponsors and exhibitors to register All day All day until Jan 16, 2018 Announce awards reminder All day All day until Jan 18, 2018 Final payment and logos dues from sponsors All day All day until Jan 19, 2018 Review AC website pages for registration opening All day All day until Jan 23, 2018 Sponsored traveler list prepared for program/workforce staff review All day All day until Jan 26, 2018 Program staff and Admins review sponsored travelers in database in preparation for registration opening All day All day until Jan 30, 2018 Abstract review by external reviews (hard deadline in Confex) All day All day until Jan 29, 2018 Committee conference calls for abstract review and session planning All day All day until Feb 14, 2018 State Epi invitation letter to AC All day All day until Jan 30, 2018 Deadline for all AC website and registration pages finalized All day All day until Jan 30, 2018 Confirm plenary and Mann speakers All day All day until Jan 31, 2018 OPEN registration and hotel accommodations 5:00pm - 5:30pm UTC From 5:00pm until Feb 01 at 5:30pm UTC Sponsored travelers notified of support 5:00pm - 5:30pm UTC From 5:00pm until Feb 01 at 5:30pm UTC Retired Past Presidents notified of support 5:00pm - 5:30pm UTC From 5:00pm until Feb 01 at 5:30pm UTC App planning (vendor already selected) All day All day until Mar 02, 2018 Registration parked reports uploaded to Basecamp for program/workforce staff All day All day until Feb 06, 2018 Develop and solicit RFP for photographer All day All day until Feb 08, 2018 Deadline for EB Nominations All day All day until Feb 08, 2018 Program staff finalize abstract determinations, sessions, moderators, poster finalists, session titles (all details) in Confex. All day All day until Feb 28, 2018 EB Nominee questionnaire distributed All day All day until Feb 15, 2018 Deadline for room type for oral presentations (breakout, quick, lightning) provided to Beverly for Confex programming. Note: session building can not start until Beverly has time to update. All day All day until Feb 20, 2018 March EB call, finalize award recipients and slate of candidates All day All day until Mar 01, 2018 Finalize and order name badges All day All day until Mar 01, 2018 Deadline for award nominations All day All day until Mar 01, 2018 Deadline for EB Nominee questionnaire completion All day All day until Mar 01, 2018 Deadline for change to staff rooming list (staff should have confirmed travel arrangements) All day All day until Mar 01, 2018 Deadline for student scholarship application submission All day All day until Mar 01, 2018 Identify and resolve any speaker/moderator conflicts All day All day until Mar 05, 2018 Deadline for ordinary PS submissions All day All day until Mar 15, 2018 Deadline to send speaker invitation and decline letters All day All day until Mar 16, 2018 Deadline for workshop start and end times for pocket agenda printing All day All day until Mar 16, 2018 Student scholarship recipient(s) notified of support All day All day until Mar 23, 2018 Open late-breaker abstract process All day All day until Mar 26, 2018 Daily glance agenda posted to website All day All day until Mar 30, 2018 Planning for presenting author reminder communications (distribution dates determined at this point) All day All day until Apr 13, 2018 Finalize arrangements and service order for CSTE booth (RCKMS or others); start planning and production timeline for booth materials All day All day until Apr 13, 2018 Deadline for any AV, IT, equipment or internet needs All day All day until Apr 06, 2018 Finalize equipment needs for Confex All day All day until Apr 06, 2018 Deadline for PDF workshop agendas All day All day until Apr 06, 2018 Deadline for submission of late breaker abstracts All day All day until Apr 06, 2018 Confirm state waiver for selling merchandise All day All day until Apr 06, 2018 Announce EB candidate slate to Active members All day All day until Apr 12, 2018 Deadline for talking points for Pres, Pres-Elect, ED and State of CSTE All day All day until Apr 13, 2018 Deadline for finalize agenda feeds to App All day All day until Apr 13, 2018 Send sponsored travelers reminder email for registration and travel All day All day until Apr 16, 2018 Deadline for finalize late-breaker agenda All day All day until Apr 20, 2018 Deadline for Active members eligible to vote in elections All day All day until Apr 23, 2018 Open EB voting for Active members All day All day until Apr 26, 2018 Tellers confirmed for EB voting All day All day until Apr 26, 2018 Deadline for early-bird registration All day All day until Apr 27, 2018 RWJF finalists registered and final entrée selection All day All day until Apr 27, 2018 Deadline for speaker response to invitation All day All day until Apr 27, 2018 Order promotion items (lapel pins, ribbons, t-shirts, booth giveaways, etc.) All day All day until May 01, 2018 Submit F&B to hotel, convention center & opening reception All day All day until May 01, 2018 Post ordinary process PS to website All day All day until May 03, 2018 Review AC at staff meeting 1:00pm - 2:00pm UTC From 1:00pm until May 03 at 2:00pm UTC Final edited proofs of any program/workforce AC documents completed by communications All day All day until May 04, 2018 Final evaluation questionnaire prepared All day All day until May 04, 2018 Registration review All day All day until May 11, 2018 Send sponsored travelers reminder email for registration and travel All day All day until May 07, 2018 Deadline for EB voting All day All day until May 10, 2018 Planning for committee specific email communications All day All day until May 18, 2018 Open run-off/secondary elections All day All day until May 17, 2018 Confirm BEOs All day All day until May 25, 2018 App announced to attendees All day All day until May 24, 2018 2nd registration review All day All day until May 25, 2018 Send committee specific email communications All day All day until May 31, 2018 Post Expedited PS to website All day All day until May 31, 2018 Deadline for run-off/secondary elections All day All day until May 31, 2018 All conference materials packed, identified and on load list ready for shipment All day All day until May 31, 2018 Advanced deadline for presentation upload All day All day until Jun 01, 2018 Final deadline for Sunday agendas and handouts for online agenda and app All day All day until Jun 01, 2018 Review sponsored travelers and Sunday speakers not registered and provide list for registration desk All day All day until Jun 01, 2018 Send reimbursement forms to sponsored travelers All day All day until Jun 04, 2018 Before you arrive email All day All day until Jun 06, 2018 Beverly & IT Team travel All day All day until Jun 07, 2018 Announce new Board All day All day until Jun 07, 2018 Registration desk staff support travel All day All day until Jun 08, 2018 Site tour 3:30pm - 4:00pm UTC From 3:30pm until Jun 09 at 4:00pm UTC Annual Conference All day All day until Jun 14, 2018 Send attendee thank you email All day All day until Jun 14, 2018 Add save the date information for 2019 to websites All day All day until Jun 14, 2018 Update New Board on website and distribution lists 4:00pm - 4:30pm UTC From 4:00pm until Jun 14 at 4:30pm UTC Send reimbursement forms to sponsored travelers All day All day until Jun 19, 2018 Send moderator & speaker thank you emails All day All day until Jun 21, 2018 Send plenary, sponsor, exhibitor, Mann thank you emails All day All day until Jun 22, 2018 Send EB conference call schedule All day All day until Jun 28, 2018 Send EB date options for Fall Board meeting All day All day until Jun 29, 2018 Deadline for attendee evaluation submission All day All day until Jun 29, 2018 Post 2017 PS, Email membership and send letters All day All day until Jul 17, 2018 Post 2017 presentations and announce prize & award winners All day All day until Jul 19, 2018
