Organize Meetings Around Outcomes - Not Agendas
Sarah Auer, MPH, CHES® (she/her/hers)
Program Analyst II
[signature_931968460]<http://www.cste.org/>
Council of State and Territorial Epidemiologists
“Using the power of epidemiology to improve the public’s health”
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From: Jessica Arrazola <jarrazola@cste.org>
Sent: Monday, October 24, 2022 4:41 AM
To: Sarah Auer <sauer@cste.org>
Subject: FW: The Management Tip of the Day
________________________________
From: Harvard Business Review <noreply@a.email.hbr.org<mailto:noreply@a.email.hbr.org>>
Sent: Monday, October 24, 2022 4:40:34 AM (UTC-05:00) Eastern Time (US & Canada)
To: Jessica Arrazola <jarrazola@cste.org<mailto:jarrazola@cste.org>>
Subject: The Management Tip of the Day
Organize Meetings Around Outcomes—Not Agendas. While you might assume that detailed agendas will improve your meetings, they can lead to a false sense of accomplishment. Instead of spending a lot of time and effort on the process for your meeting, think about what outcomes you want to achieve.
* Start with the why. What’s the specific purpose of this meeting? What do you hope to accomplish?
* Move on to the what. What topics, themes, and information do you need to cover? What questions do you need answered? List them out.
* Consider the who. Once you know why you’re meeting and what you hope to talk about, you can determine who needs to be there—and who doesn’t.
* Don’t overthink the how. Some goals benefit from structured, facilitated conversations. Other times, free-form conversations are sufficient. Don’t be afraid to figure out a structure in real time based on how the conversation naturally flows.
* Beware the when. It’s tempting to put time limits on everything: 10 minutes for the first topic, five minutes for the second, and so on. But it can be difficult to stick to these schedules. Instead of sharing a rigid timeline with the group, estimate how long you think things will take and use that as your own personal guide to move things along.
[Management Tip of the Day]<https://t.a.email.hbr.org/r/?id=hb8c40811,16d867e5,16d867e7&e=cDE9P3V0bV9tZWRpdW09ZW1haWwmdXRtX3NvdXJjZT1uZXdzbGV0dGVyX2RhaWx5JnV0bV9jYW1wYWlnbj1tdG9kX2FjdHN1YnMmdXRtX2NvbnRlbnQ9c2lnbmlubnVkZ2U&s=Y0Z8_1qpq_fVxnjyTCnMnJ_ngk6N4YT4gP77jNxLHfA>
Today’s Tip
Organize Meetings Around Outcomes—Not Agendas
While you might assume that detailed agendas will improve your meetings, they can lead to a false sense of accomplishment. Instead of spending a lot of time and effort on the process for your meeting, think about what outcomes you want to achieve.
* Start with the why. What’s the specific purpose of this meeting? What do you hope to accomplish?
* Move on to the what. What topics, themes, and information do you need to cover? What questions do you need answered? List them out.
* Consider the who. Once you know why you’re meeting and what you hope to talk about, you can determine who needs to be there—and who doesn’t.
* Don’t overthink the how. Some goals benefit from structured, facilitated conversations. Other times, free-form conversations are sufficient. Don’t be afraid to figure out a structure in real time based on how the conversation naturally flows.
* Beware the when. It’s tempting to put time limits on everything: 10 minutes for the first topic, five minutes for the second, and so on. But it can be difficult to stick to these schedules. Instead of sharing a rigid timeline with the group, estimate how long you think things will take and use that as your own personal guide to move things along.
This tip is adapted from “Is Agenda Theater Ruining Your Meetings?<https://hbr.org/2022/10/is-agenda-theater-ruining-your-meetings?utm_medium=email&utm_source=newsletter_daily&utm_campaign=mtod_actsubs&utm_content=signinnudge,”> by Ashley Whillans et al.
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Program Analyst II
[signature_931968460]<http://www.cste.org/>
Council of State and Territorial Epidemiologists
“Using the power of epidemiology to improve the public’s health”
Become a Member<https://www.cste.org/general/custom.asp?page=WhyJoin> • Facebook<https://www.facebook.com/CSTE.org> • Twitter<https://twitter.com/CSTEnews> • Instagram<https://www.instagram.com/cstenews/>
2635 Century Parkway NE, Suite 700, Atlanta, GA 30345
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We are hiring! Please visit our Career Center<https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e81ae9c7-e644-4610-b6d3-397907be3551&ccId=19000101_000001&lang=en_US> to apply.
From: Jessica Arrazola <jarrazola@cste.org>
Sent: Monday, October 24, 2022 4:41 AM
To: Sarah Auer <sauer@cste.org>
Subject: FW: The Management Tip of the Day
________________________________
From: Harvard Business Review <noreply@a.email.hbr.org<mailto:noreply@a.email.hbr.org>>
Sent: Monday, October 24, 2022 4:40:34 AM (UTC-05:00) Eastern Time (US & Canada)
To: Jessica Arrazola <jarrazola@cste.org<mailto:jarrazola@cste.org>>
Subject: The Management Tip of the Day
Organize Meetings Around Outcomes—Not Agendas. While you might assume that detailed agendas will improve your meetings, they can lead to a false sense of accomplishment. Instead of spending a lot of time and effort on the process for your meeting, think about what outcomes you want to achieve.
* Start with the why. What’s the specific purpose of this meeting? What do you hope to accomplish?
* Move on to the what. What topics, themes, and information do you need to cover? What questions do you need answered? List them out.
* Consider the who. Once you know why you’re meeting and what you hope to talk about, you can determine who needs to be there—and who doesn’t.
* Don’t overthink the how. Some goals benefit from structured, facilitated conversations. Other times, free-form conversations are sufficient. Don’t be afraid to figure out a structure in real time based on how the conversation naturally flows.
* Beware the when. It’s tempting to put time limits on everything: 10 minutes for the first topic, five minutes for the second, and so on. But it can be difficult to stick to these schedules. Instead of sharing a rigid timeline with the group, estimate how long you think things will take and use that as your own personal guide to move things along.
[Management Tip of the Day]<https://t.a.email.hbr.org/r/?id=hb8c40811,16d867e5,16d867e7&e=cDE9P3V0bV9tZWRpdW09ZW1haWwmdXRtX3NvdXJjZT1uZXdzbGV0dGVyX2RhaWx5JnV0bV9jYW1wYWlnbj1tdG9kX2FjdHN1YnMmdXRtX2NvbnRlbnQ9c2lnbmlubnVkZ2U&s=Y0Z8_1qpq_fVxnjyTCnMnJ_ngk6N4YT4gP77jNxLHfA>
Today’s Tip
Organize Meetings Around Outcomes—Not Agendas
While you might assume that detailed agendas will improve your meetings, they can lead to a false sense of accomplishment. Instead of spending a lot of time and effort on the process for your meeting, think about what outcomes you want to achieve.
* Start with the why. What’s the specific purpose of this meeting? What do you hope to accomplish?
* Move on to the what. What topics, themes, and information do you need to cover? What questions do you need answered? List them out.
* Consider the who. Once you know why you’re meeting and what you hope to talk about, you can determine who needs to be there—and who doesn’t.
* Don’t overthink the how. Some goals benefit from structured, facilitated conversations. Other times, free-form conversations are sufficient. Don’t be afraid to figure out a structure in real time based on how the conversation naturally flows.
* Beware the when. It’s tempting to put time limits on everything: 10 minutes for the first topic, five minutes for the second, and so on. But it can be difficult to stick to these schedules. Instead of sharing a rigid timeline with the group, estimate how long you think things will take and use that as your own personal guide to move things along.
This tip is adapted from “Is Agenda Theater Ruining Your Meetings?<https://hbr.org/2022/10/is-agenda-theater-ruining-your-meetings?utm_medium=email&utm_source=newsletter_daily&utm_campaign=mtod_actsubs&utm_content=signinnudge,”> by Ashley Whillans et al.
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