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ID Team

Internal tasks and activities for ID team
Meredith Lichtenstein, CSTEMimi Huynh, Program Analyst at CSTEAshley Vineyard, Program Analyst II at CSTEPuja ShahSymone Richardson, Intern at CSTEAmelia Blumberg, CSTERachael Singer, CSTE
Added by Monica Schroeder • Updated

ID Team Meeting Notes 3/20

**These will be posted to Basecamp until an alternate Note Application is selected**

ID Team Meeting Mon Mar 20

1. Time Management Debrief 
  • Overall – Really liked it! Helpful and applicable 
  • Key takeaways: 
    • Have an agenda and purpose for meeting – apply to internal meetings (even if standing agenda?) 
    • If miscommunication via e-mail, don't be afraid to call! 
    • Reiterate what was discussed, action items either send via email or recap verbally 
    • Assign tasks and action items for meetings, deadlines for accountability 
    • Prioritization – discuss together as tasks are determined 
    • No agenda, no meeting? 
      • Retain some open discussion in Monday ID Meetings 
    • Promote more physical activity during meetings – standing meetings/walking meetings? 
    • Sharing best practices for time management for subcommittee/external interactions/management
    • Ability to say NO – needs to be a cultural commitment, empowering if understand priorities and opportunities to say NO 
    • Understanding how you spend your time, and how much time tasks take (reality vs. expected) 
    • Being aware of tasks with other staff contingencies with special consideration 
    • Urgent/Important Matrix – Make an example matrix for Team (CSTE) 
      •  Team Exercise: Brainstorm a few tasks that we all do, and populate priority matrix to discuss Tues 3/27 Brooke Beaulieu, Surveillance/Informatics Program Analyst at CSTE Brooke Meri Phillips, Associate Research Analyst at CSTE Meri Thuy Kim, CSTE Thuy Monica Schroeder, Program Analyst at CSTE Monica Nicole Bryan, Senior Research Analyst at CSTE Nicole
2. Basecamp: 
  • Automatic Check-ins – NSB testing these out 
  • Try to use for ID work 
  • Nicole’s To-Do list – things NSB needs to review/approve 
  • Nicole to respond, acknowledge emails when received, even if passing up chain for approval 
  • Productivity List – feel free to add/share 
    • Pomodoro Timers 
    • Noisli (spelling?) 
3. APRS 
  • Should be complete - NSB will reach out if there are any issues/questions
  • JL and DS will be reaching out for Y2 and Y3 completion as needed 
  • Budgets 
    • Carryover budgets – Start thinking about what you want to carryover 
      • How do we know how much $$ is in our budgets? 
        • Discuss 1-on-1 with NSB 
        • Check amounts in Fortis, Travel DB, or QuickBooks 
        • QuickBooks training is coming, will not solve all issues 
      • If you haven't already, send NSB budget numbers to share with MarySue for pre-set queries
4. Action items and Deadlines
  • AEF Interviews Next Week – Training for Interviews 3/21 at Program Staff
  • Goals should be entered into BambooHR  (by staff)