ID Team Meeting Notes 4/10/17

1.     Contracts

2.     Communications

3.     Evaluation

4.     Other Announcements

5.     Deadlines

 

1.     Contracts

    a.     Sunbal seeking feedback on contract process issues or best practices 

                  i.     Currently putting together contracting processes (flow chart)

    b.     Updating invoices – matching report from QuickBooks (invoice and project number)

                  i.     Make sure W9, FFATA, and Contract Documents are updated

                  ii.     Has created spreadsheet, in Sunbal M: Drive with titled ‘invoices’

    c.     When documents updated, send Sunbal an email notifying of updates

                 i.     Pull Sunbal in once contract is conceived (new word?)

                 ii.     New contracts are being placed into Sunbal’s mailbox and will be scanned and uploaded into contracts database

2.     Evaluations

    a.     Upcoming: 

                      i.     Several webinar evaluations for Meri

                      ii.     Evaluation Report for TK (last webinar), another one upcoming in May

                      iii.     NSB meeting in May (CORHA)

                      iv.     BB, NSB, MS sending conference workshop evaluation information

    b.     Workshop Evaluation drafts for MP and TK coming back for review next week

    c.     Youth in Ag evaluation involvement from MS – timeline and activities TBD

3.     Communications

    a.     Website Updates – standardization and capability for staff to update (hold for new comms coordinator)

    b.     One Pagers

    c.     Upcoming – Youth in Ag, CORHA website, 

4.     Other announcements

    a.     Commutes (1-85 shut-down)

                     i.     Sr. Management is allowing for flexible work schedules through June due to traffic situations – alternate hours, work from home days

    b.     Budget revisions for Y4 – send to NSB ASAP

    c.     ELC Meeting this week – MP Tues, TK/BB/MS Wed

    d.      Blogs – MS pending, MP – Rich Danilla recent consultation

    e.     Out of Offices 

                      i.     Try to keep Basecamp updated with out of office due to vacation, leave, conferences, etc

                      ii.     Keep personal calendars updated with appointments, WFH, other OOO, etc

    ·    Biodisclosures due by April 19th 

    ·      Jeff’s meeting – recurring (?), more information to come on format, agenda, etc

          o   First meeting hearing from JE

    ·      CDC Site Visit – May – select ID projects may be highlighted 

    ·      Start thinking about materials for conference, NSB will look into need to order more folders for workshop materials